Required Certifications for Point of Sale Terminals

Point of Sale (POS) for the Indian Market: An Insight

Point of Sale (POS) devices are essential tools in the retail and hospitality industries, enabling businesses to efficiently manage sales transactions, inventory, and customer interactions. These devices include hardware components such as barcode scanners, receipt printers, cash drawers, and touch-screen terminals, integrated with software that processes sales, tracks inventory, and manages customer data. Modern POS systems often feature advanced capabilities like contactless payments, mobile payment processing, and cloud-based data storage, enhancing convenience and security for both businesses and customers. However, to stay compliant in the market, producers and importers of POS need to follow certain important compliances like WPC ETA, BIS CRS, and TEC registration, and an EPR license.

Key Highlights 

What are the Required Certifications for Point of Sale (POS) to sell in India?

Point of Sale (POS) falls under the mandatory BIS CRS Registration, WPC ETA Approval, TEC Certification, and EPR Certificate for electronics for sale in India. Let us examine the process, required documents, as well as compliance obligations.

1. BIS CRS Registration for Point of Sale (POS)

BIS CRS certification is mandatory for Point of Sale (POS) machines under Indian regulatory requirements to ensure quality, safety, and electromagnetic compliance. It confirms that the product meets the prescribed standards for electronic devices in India. IS 13252 (Part 1): 2010 lays down clear design and construction criteria to ensure operational safety, product durability, and user protection. Without BIS CRS, POS devices cannot be legally manufactured, imported, or sold in the Indian market. Therefore, conformance to the specified IS and obtaining a BIS CRS registration, mandatory for Point of Sale (POS) to sell in India, is an unskippable aspect in the market.

What happens when you sell without a BIS registration? Read here in complete detail.

2. WPC ETA Approval for Point of Sale (POS)

WPC ETA certification is crucial for Point of Sale (POS) devices that operate on wireless technologies like Wi-Fi, Bluetooth, or RFID. It ensures the product complies with Indian radio frequency norms for safe and legal wireless communication. Without WPC ETA, such devices cannot be legally imported, sold, or used in the Indian market. Obtaining a WPC certification, mandatory for Point of Sale (POS) to sell in India, is a required compliance for the market.

What happens if you sell without a WPC Certificate? Read here in complete detail.

3. TEC Certificate for Point of Sale (POS)

TEC certification is essential for Point of Sale (POS) systems that fall under telecom equipment due to their communication interfaces, like Ethernet, Wi-Fi, or SIM-based connectivity. It ensures the device meets technical, safety, and EMI/EMC standards set by the Department of Telecommunications. Without TEC approval, such POS devices cannot be legally sold or used in India. Hence, conforming to the specified Group A Scheme GCS and obtaining aTEC Certification, mandatory for Point of Sale (POS) to sell in the Indian market, is an essential aspect for the market.

What happens if you sell or import without having a valid TEC Registration in India? Read here in complete detail.

4. EPR Registration for Point of Sale (POS)

EPR (Extended Producer Responsibility) for electronics is a rule that applies to devices like Point of Sale (POS) machines used in shops and businesses. It makes sure that manufacturers, importers, as well as brand owners take responsibility for collecting, recycling, and safely disposing of these devices after they are no longer in use. This helps reduce electronic waste and protects the environment. Hence, abiding by the EEE code ITEW9 and obtaining an EPR certificate, mandatory for Point of Sale to sell in India, is a required compliance. 

What happens if you do not have an EPR certificate before selling POS in India? Read here in complete detail.

How to Get the Certification for Point of Sale (POS) in India?

1. BIS CRS Registration

Documents for a BIS CRS Registration for a Point of Sale (POS)

The Bureau of Indian Standards (BIS) has prescribed a list of documents that must be well-read and understood by applicants. The list of documents as mentioned and specified must be furnished to the authorities:

1. Trademark / Brand Registration Certificate
2. Factory Address Proof
3. Product Test Report (BIS-approved lab)
4. PCB Layout & Critical Component List (CCL)
5. Product User Manual
6. AIR Appointment Letter (for foreign manufacturers)

Note: You can appoint Brand Liaison as your AIR

Complete BIS (CRS) Registration Process for a Point of Sale (POS)

The Bureau of Indian Standards (BIS) has prescribed a dedicated format by which manufacturers and importers of all IT and Electronic products can easily apply for and gain a BIS registration. Have a look at the detailed process of acquiring a BIS CRS License: 

1. Prepare Documents
2. Test Product
3. Apply Online
4. Grant of BIS CRS Registration 

2. WPC ETA Approval

Documentation Guide for WPC ETA Certification for Point of Sale (POS)

Accurate documentation is essential to demonstrate that the product complies with the frequency and power limits permitted for wireless use in India. Here’s a list of essential documents that must be arranged and submitted to obtain WPC ETA (Equipment Type Approval) for wireless devices in India:

1. A Radio Frequency (RF) Test report from either an ILAC-accredited Foreign lab or an NABL-accredited Indian lab
2. Product Technical Details
3. Manufacturing Details
4. Declaration by the Manufacturer (in case you are an importer)

Complete WPC ETA Approval Process for Point of Sale (POS)

To obtain WPC (Wireless Planning and Coordination) ETA (Equipment Type Approval) for wireless and RF-enabled products in India, applicants must follow a structured procedure defined by the WPC Wing of the Department of Telecommunications (DoT). Here's a step-by-step overview designed to guide manufacturers, importers, and distributors through the WPC approval process efficiently and without complications:

1. Prepare documents
2. RF Testing of the products
3. Submit the application
4. Grant of ETA License

3. TEC Certification 

Documents for a TEC Certificate for Point of Sale

Here are the key documents for the TEC license that must be prepared by businesses in the Indian market: 

1. Trademark/ Brand Registration Certificate
2. Factory address proof
3. Lab test reports of the product
4. Technical Details of the product & User Manual
5. Appointment of AIR (Authorized Indian Representative) in case you are a foreign manufacturer

Note: You can appoint Brand Liaison as your AIR

Process for a TEC License for Point of Sale

Have a look at the process to easily get a TEC registration in the Indian market: 

1. Prepare documents
2. Test products
3. Submit application
4. Grant of TEC Certification

4. EPR Certification for Electronics

Documents for EPR Certification for Point of Sale (POS)

Review the list of essential documents required for obtaining EPR registration. These documents must be carefully prepared by producers, importers, and brand owners on time to avoid delays and ensure a smooth certification process:

1. Basic documents related to the Firm / Company
2. Details of the authorised signatory
3. Product details and specifications
4. Plans and flowcharts for the collection and recycling of Electronics
5. CTE/CTO consents, Agreement copies 

Process to Get EPR Certification for Point of Sale (POS)

The Central Pollution Control Board (CPCB) has outlined a dedicated format through which manufacturers and importers of Electrical and Electronic Equipment (EEE) can apply for and obtain EPR (Extended Producer Responsibility) certification for e-waste management. Here's a detailed overview of the process for acquiring an EPR Registration Certificate:

1. Prepare documents
2. Submit application
3. Review and verification
4. Grant of Certification

Certification Guidelines For Indian Manufacturers

1. BIS CRS

• Must have proper manufacturing and testing capabilities for the product.
• Apply through the BIS Manak portal with all required documents.
• Product samples are tested in a BIS-accredited lab.
• The registration is granted if test results and documents meet the Indian standards set by the Bureau of Indian Standards.

2. WPC certificate

• Ensure wireless/IoT products comply with Indian RF and frequency regulations.
• Apply for the WPC approval before selling products in India.
• Submit technical details, RF test reports, and compliance documents.
• Professional assistance can help simplify the process.

3. TEC Registration

• Ensure telecom products meet standards set by the Telecommunication Engineering Centre.
• Obtain TEC certification before selling in India.
• Submit technical documents and get products tested in approved labs.
• Label products with TEC certification and maintain records.

Certification Guidelines For Foreign Manufacturers

1. BIS CRS

• Must appoint an Authorized Indian Representative (AIR) as per BIS guidelines.
• Submit application with Factory Test Report (FTR).
• BIS conducts factory inspection and selects samples for testing.
• A license is issued after successful testing and compliance with standards.

2. WPC certificate

• Must appoint an Authorized Indian Representative (AIR).
• Ensure products meet Indian RF standards before export.
• Submit verified test reports and technical documents through AIR.
• Obtain ETA approval before selling in India.

3. TEC Registration

• Must appoint an Authorized Indian Representative (AIR).
• Submit test reports and technical documents through AIR.
• Ensure proper labelling with TEC certification before entering the market.
• Maintain records and cooperate with audits and inspections.

Need complete knowledge about the certification? Click to view the complete guidebook. 

Certification Guidelines For Indian Importers

1. BIS CRS

• Not eligible to apply directly; only manufacturers can obtain BIS ISI registration.
• Must coordinate with the manufacturer to get the certificate.
• Keep a copy of the registration to avoid customs issues.
• Can act as AIR if authorized by the manufacturer.

2. WPC certificate

• Not eligible to apply directly; only manufacturers can obtain WPC approval.
• Must coordinate with the manufacturer to get the certificate.
• Keep a copy of the ETA certificate to avoid customs issues.
• Can act as AIR if authorized by the manufacturer.

3. TEC Registration

• Not eligible to apply directly; only manufacturers can obtain certification.
• Must obtain the TEC certificate from the manufacturer.
• Keep a copy to avoid customs issues.
• Can act as AIR if authorized.

Certification Guidelines For Traders

1. BIS CRS

• Cannot apply for BIS ISI registration directly.
• The certificate must be obtained by the manufacturer.
• Maintain a copy of the registration for compliance.
• Can act as AIR if authorized.

2. WPC certificate

• Not eligible to apply directly; certification must be done by the manufacturer.
• Maintain a copy of the WPC certificate for compliance.
• Can act as AIR if authorized by the manufacturers.

3. TEC Registration

• Not eligible to apply directly; certification must be done by the manufacturer.
• Maintain a copy of the TEC certificate for compliance.
• Can act as AIR if authorized.

Certification Guidelines For Online Sellers

1. BIS CRS

• Not eligible to apply directly; only original manufacturers can apply.
• Must obtain the BIS ISI certificate copy from the manufacturer.
• Required to present the registration for e-commerce compliance.

2. WPC certificate

• Not eligible to apply directly; only original manufacturers can apply.
• Must obtain the ETA certificate copy from the manufacturer.
• Required for compliance on e-commerce platforms.

3. TEC Registration

• Not eligible to apply directly; only original manufacturers can apply.
• Must obtain the TEC certificate copy from the manufacturer.
• Required for compliance on e-commerce platforms.

Visit here to check your eligibility for Point of Sale (POS) for the Indian market now! 

Certification Guidelines for EPR for Point of Sale (POS)

For Producers (Importers)

• Must obtain mandatory EPR registration from the Central Pollution Control Board before selling or importing products.
• Fulfill e-waste collection and recycling targets as per CPCB norms.
• Ensure compliance through authorized recyclers and maintain records with annual return filing.

For Recyclers

• Must have authorization from CPCB/SPCB to operate.
• Follow E-Waste Management Rules and CPCB guidelines for recycling.
• Issue recycling certificates and maintain records with annual returns.

For Refurbishers

• Registration and authorization from CPCB/SPCB are mandatory.
• Carry out refurbishing as per E-Waste Management Rules and CPCB guidelines.
• Maintain records and file annual returns on the CPCB portal.

For Manufacturers

• EPR registration on the CPCB portal is mandatory before manufacturing.
• Meet e-waste collection and recycling targets set by CPCB.
• Ensure compliance through authorized recyclers and maintain records with annual filings.

Brand Liaison: Expert Consultation for Regulatory Requirements

Brand Liaison, being a top product certification consultant, is serving the industry with its many features. Here’s how we help businesses in seamlessly managing compliance in the Indian market:

• Tailored solutions for businesses: To suit diverse compliance requirements.
• Cost-effective compliance management: To ease budgets.
• Fast processing of your application: To prevent delays.
• Simplified procedures and documents: To ease certification requirements.
• Expert guidance with years of experience: To offer the best consultancy services.

Get in touch with the best product certification consultant, Brand Liaison, and we will ensure that your products meet the necessary market compliance with ease and efficiency. Stay ahead and be compliant with the market regulations in the Indian economy.