Required Certifications for Scanners in India

Scanners for the Indian Market: An Insight

Scanners are versatile devices designed to convert physical documents, images, and objects into digital formats that can be easily stored, edited, and shared. In India, their adoption is increasing steadily due to the shift toward digitisation. The document imaging and scanner market is growing at an average rate of about 6–8% annually. Office and commercial usage accounts for over 60% of scanner demand, driven by banks, government departments, educational institutions, and healthcare facilities that are rapidly moving toward digital record-keeping. Additionally, the use of compact and sheet-fed scanners has grown by nearly 25–30% in small offices and home offices, supported by remote work and online documentation needs. Therefore, it is mandatory to get BIS CRS, WPC, and EPR Registration for scanners in India. These come in various types, including flatbed scanners for books and thick materials, sheet-fed scanners for fast multi-page scanning, and handheld scanners for smaller or irregular items. 

Key Highlights 

What are the Required Certifications for Scanners for the Indian Market?

Scanners require mandatory BIS CRS, WPC and EPR Registration in order to be eligible as well as compliant for sales and smooth sale in the Indian market. Let us explore the required documents as well as the steps to follow for obtaining a BIS CRS Registration for the same. 

1. BIS CRS Registration for Scanners

BIS registration is an essential compliance requirement to ensure the safety and quality of the various IT and electronic products being regulated in the Indian market. IS 13252 (Part 1): 2010 ensures compliance management and is indeed an established Indian Standard for Scanners being regulated in the Indian market. It is a mandatory requirement for the Indian market and is an eligible criterion for manufacturers and importers of such products. Therefore, a BIS registration, mandatory for scanners to sell in India, is a regulatory requirement for the market.

What happens if you sell or import Scanners in India without a valid BIS CRS certificate? Read here in complete detail.

2. WPC Approval for Scanners

It is mandatory to obtain a WPC ETA (Wireless Planning and Coordination Equipment Type Approval) license to sell Scanners in India. It is essential to check the adherence of the device to the technical as well as regulatory requirements. The Scanners generally work on unlicensed frequency channels based on technological efforts similar to Wi-Fi, Bluetooth, or cellular systems. WPC Certification, mandatory for Scanners to sell in India, makes sure that the product operates at the prescribed frequencies in order not to interfere with other communications services. 

What will happen if you sell or import a scanner in India without a WPC Certificate? Read here in complete detail. 

3. EPR Certification for Electronics (E-waste) for scanners

An EPR Authorization is a mandatory certification for the Indian market to ensure that the electrical and electronic equipment (EEE) being sold in the market is recycled and disposed of properly. The EEE code LSEEW8 under the EPR Registration guidelines is meant for electric hot plates being regulated in the Indian market. Businesses can gain an enhanced edge in the market and ensure a lighter burden on the environment. This is why EPR registration, mandatory for scanners, is an essential compliance requirement for businesses. 

What will happen if you are selling without EPR Certification for electronics? Click here

How to get the Certification for Scanners in India? 

1. BIS CRS Registration for Scanners

Documents for BIS Registration for Scanners

The Bureau of Indian Standards (BIS) has prescribed a list of documents that must be well-read and understood by applicants. The list of documents as mentioned and specified must be furnished to the authorities:

1. Trademark / Brand Registration Certificate
2. Factory Address Proof
3. Product Test Report (BIS-approved lab)
4. PCB Layout & Critical Component List (CCL)
5. Product User Manual
6. AIR Appointment Letter (for foreign manufacturers)

Procedure for a BIS CRS Certificate for Scanners

The Bureau of Indian Standards (BIS) has prescribed a dedicated format by which manufacturers and importers of all IT and Electronic products can easily apply for and gain a BIS registration. Have a look at the detailed process of acquiring a BIS CRS License:

1. Prepare Documents
2. Test Product
3. Apply Online
4. Grant of BIS CRS Registration 

2. WPC Approval for Scanners

Documents for WPC Certificate for Scanners

Accurate and complete documentation is essential for obtaining WPC ETA Approval. Manufacturers and importers must prepare all required documents beforehand to avoid delays and ensure a hassle-free application process:

1. A Radio Frequency (RF) Test report from either an ILAC-accredited Foreign lab or an NABL-accredited Indian lab
2. Product Technical Details
3. Manufacturing Details
4. Declaration by the Manufacturer (in case you are an importer) 

Process of WPC Certification for Scanners

The WPC ETA Approval process involves specific steps that differ slightly for Indian and foreign manufacturers. Understanding and following the correct procedure is crucial for achieving compliance and ensuring a smooth market entry in India:

1. Prepare documents
2. RF Testing of the products
3. Submit the application
4. Grant of ETA License

3. EPR Certification for Electronics for Scanners

Documents for EPR Certificate for Scanners

The CPCB-specified documents and details must be carefully addressed by all applicants seeking EPR (Extended Producer Responsibility) certification for e-waste management in India:

1. Basic documents related to the Firm / Company
2. Details of the authorised signatory
3. Product details and specifications
4. Plans and flowcharts for the collection and recycling of Electronics
5. CTE/CTO consents, Agreement copies 

Process for EPR License for Scanners

Here is a detailed guide to obtaining an EPR certificate for e-waste management. By following the given steps, businesses can streamline their compliance efforts and gain a competitive advantage:

1. Prepare documents
2. Submit application
3. Review and verification
4. Grant of Certification

Certification Guidelines for Indian Manufacturers 

1. BIS Registration

• Ensure the product is under the BIS CRS Mandatory List and tested by a BIS-recognized lab.
• Prepare required documents and use the R-Number mark only after approval.
• Professional assistance can help simplify the process.

2. WPC Certification

• Ensure wireless/IoT products comply with Indian RF and frequency regulations.
• Apply for the WPC approval before selling products in India.
• Submit technical details, RF test reports, and compliance documents.
• Professional assistance can help simplify the process.

Certification Guidelines for Foreign Manufacturers 

1. BIS CRS Registration

• Appoint an Authorized Indian Representative (AIR) as required by BIS.
• Get product testing done in a BIS-recognized lab in India and prepare documents.
• Submit the application through AIR for approval.

2. WPC Certificate

• Must appoint an Authorized Indian Representative (AIR).
• Ensure products meet Indian RF standards before export.
• Submit verified test reports and technical documents through AIR.
• Obtain ETA approval before selling in India.

Need complete knowledge about the certification? Click to view the complete guidebook. 

Certification Guidelines for Indian Importers

1. BIS CRS Certificate

• Importers cannot apply directly; only manufacturers are eligible for BIS CRS.
• Obtain and maintain the BIS license copy from the manufacturer.
• Can act as AIR if authorized by the manufacturer.

2. WPC Approval

• Not eligible to apply directly; only manufacturers can obtain WPC approval.
• Must coordinate with the manufacturer to get the certificate.
• Keep a copy of the ETA certificate to avoid customs issues.
• Can act as AIR if authorized by the manufacturer.

Certification Guidelines for the Trader

1. BIS CRS Registration

• Not eligible to apply directly; certification must be done by the manufacturer.
• Keep a copy of the BIS license for compliance.
• Can act as AIR if authorized.

2. WPC Certification

• Not eligible to apply directly; certification must be done by the manufacturer.
• Maintain a copy of the WPC certificate for compliance.
• Can act as AIR if authorized by the manufacturer.

Certification Guidelines for Online Sellers

1. BIS Registration

• Not eligible to apply directly; certification must be done by the manufacturer.
• Obtain a BIS license copy from the manufacturer for compliance.
• Ensure certification before listing products online.

2. WPC ETA Certificate

• Not eligible to apply directly; only original manufacturers can apply.
• Must obtain the ETA certificate copy from the manufacturer.
• Required for compliance on e-commerce platforms.

Visit here to check your eligibility for Scanners for the Indian market now! 

Certification Guidelines for EPR Certificate for Scanners

For Producers (Importers)

• Must obtain mandatory EPR registration from the Central Pollution Control Board before selling or importing products.
• Fulfill e-waste collection and recycling targets as per CPCB norms.
• Ensure compliance through authorized recyclers and maintain records with annual return filing.

For Recyclers

• Must have authorization from CPCB/SPCB to operate.
• Follow E-Waste Management Rules and CPCB guidelines for recycling.
• Issue recycling certificates and maintain records with annual returns.

For Refurbishers

• Registration and authorization from CPCB/SPCB are mandatory.
• Carry out refurbishing as per E-Waste Management Rules and CPCB guidelines.
• Maintain records and file annual returns on the CPCB portal.

For Manufacturers

• EPR registration on the CPCB portal is mandatory before manufacturing.
• Meet e-waste collection and recycling targets set by CPCB.
• Ensure compliance through authorized recyclers and maintain records with annual filings.

Get your EPR Certification for electronics smoothly with expert support from Brand Liaison.

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Brand Liaison is the top-trustedproduct certification consultant known to offer the best solutions and compliance management for businesses. With expert guidance and best compliance consultancy, we surely stand out from the others. Have a look at what makes us stand firm and superior: 

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Contact Brand Liaison today, and we will offer you the utmost support in staying compliant with the market regulations. Talk with our team of experts and stay ahead in the Indian market. Call us now and start your journey towards compliance in the Indian market.